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Toolbox GUI functions

Toolbox GUI Functions

There are five separate tabs within the Toolbox form and they each contain a number of functions and/or breakdown of information about what’s in the current document it is looking at. The file name is always displayed in the form’s title bar.

1) Template fixing options:

This will show you the basic properties of the file you’re looking at, including the date creation, file size and general breakdown of the document.  You can also change the Auto Update, Enforce Styles and the associated template file – assuming you haven’t opened a template file that is.

You can also see the if any Building Blocks are included (within template files only), what the current document’s Readability Statistics and, if your document has them, view the Custom Document Properties associated with it.

2) Footer and Information

Footer Fix:

This function places a small 3 column, 2 row table (with no borders) into the footer of your documents. Within this table it contains (on the top row) the document’s name and the page number/page total. On the bottom row is the word ‘Version’ followed by the contents of the Subject, Comment or a particular Content Type’s value, then the Company Name and finally the date the document was last updated.

You can define the text for Company Name that appears in the middle of the footer via the Configuration button on the ribbon. Alternatively you can alter it via this option and it will be stored in your configuration.The manual has an example of what the layout looks like and it’s a neat and compact method to include this ‘standard’ information in every document. However, if you don’t like the layout, you can either choose not to use it or wait until I can find a way to allow customisation of it in a future version of the toolbox.

Other tweaks:

This will hold (in the future) multiple quick fixes for the currently opened document, but for now, it just has the one option to toggle the Odd/Even Header/Footer status of the document. Click the Swap button to change the setting.

Back to basics:

In earlier versions of the toolbox, there used to be a separate ‘Back To Basics’ function, but as I added other functions, the options on this form were removed and, finally, I decided to remove it completely as it was only included to remove these remaining items.

You can remove all of the metadata (author, company and such like) from the current document or you can remove all (and I mean *all*) of the formatting. Click the appropriate button to do so.

3) View Custom Styles and Replace Styles

 Custom Styles:

You can see a list of all of the custom styles that are present in the currently open document.  It’s up to you if you want to remove them or toggle their Auto Update status from this screen.  If you’ve got a lot of styles, you can use the ‘Select all’ or ‘Select unused’ options instead of individually clicking on individual styles. There’s also the ability to just select the locked custom styles so that you can unlock them.

Note: The values displayed in each of the tabs will naturally change when opening different documents. There’s no guarantee that two documents based on the same template source will have the same values.

Replace Style:

Select the existing style you want to replace with the new style via the drop-down boxes and click the Replace Style button. It’s that easy, however, in case of any panic, the Undo feature of Word will get you out of any sticky situations if you accidentally replace Heading 1 with a Table Shading!


4) Inspect and Tweak Comments

This function shows you all of the comments that are present in your document.  You can view them, one by one.

Once viewed, you can either delete that particular comment or toggle its “awaiting comment / complete” status (this last feature only works in Word 2013 or 2016!). You can also remove individual comments via the Delete This Comment button – or remove all of the comments from your document via the Delete All button that is cunningly disguised as a post-it note with a red cross through it.


5) Inspect and delete/hide/highlight bookmarks

This function shows you all of the bookmarks that are present in your document. You can click on each bookmark and the document will jump to its location. You can also show/hide, delete or highlight any bookmark as you see fit.