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Quick Fixes & Bulk Fixes

Quick Fixes

quick-fixes

The following is a brief overview of what each button does for each of the Quick Fixes part of the Ribbon.

Which Fonts?  Does what it says on the tin.  You will be shown a list of the fonts that are in use in your document, including the header and footer.

Fix Language:  Certain documents (especially those received from external sources) may default to being in US English.  This function will go through every part of your document (headers, footers, sections) and force the language to be whatever you’ve defaulted it to be in the toolbox’s Configuration.

Insert Portrait or Landscape:  These function will neatly insert a specific formatted page at the current location – it also continues your page numbering.  No more faffing about with Section Break and Page Layout functions.  Click the appropriate button and it’s done.

Checks are made to ensure you’re not trying insert a Portrait page whilst on a Portrait formatted page (and vice versa), plus a check to make sure you’re not inside a table.

Refresh:  This function was added by request from a colleague as they had to update every field, table of contents/authorities/figures and the headers and footers in a document on a regular basis.  It is probably the most used function within my workplace.

Bulk Fixes

bulk-fixes

Most of these functions will also work vice-versa as the menu option will have the opposite function underneath.

Change Non-Breaking Spaces to Normal Spaces: A ‘does what it says on the tin’ function that was developed out of necessity for some of the documents that were sent to us that were created on a version of Word running on a Mac.

Change ‘&’ to ‘and’: This started out as a fix to ensure a company style and ended up being added as a new bulk fix.

Change ‘.  ‘ to ‘. ‘: I was taught how to type using an olde worlde typewriter in the late 1980s.  Therefore it was drummed into me that you should always have two spaces after a full stop.  However, this is now frowned upon, so this function will search for any full stops with two spaces after them, and delete one of the spaces.

Delete duplicate paragraph markers:  If your document is using the correct style, you don’t need to put two carriage returns after a paragraph as there’s built-in spacing.  This function just searches and replaces all “^p^p” with “^p”.

Remove extra spaces: This function will help you tidy up those documents where someone’s typed in multiple spaces (instead of tabs, for example) and you want to remove them all in on go.

Remove Highlights: Another one of those ‘does what it says on the tin’ functions.  If you’ve got a document with a lot of highlighted text inside it, click this button and it will all be washed away.

Alter Hyphens/Em Dash/En Dash: You can swap between these three types of punctuation using these three functions.

Curly Quotes: Word has a default that single or double quotes can be automatically replaced with curly single or double quotes. This function resets the quote marks back to their standard look.